How to transcribe interviews

Jun 3, 2022 | Blog, How-to

Why would you want to transcribe interviews? Transcribing an interview makes it easy to pull quotes from the interview content. It also allows you to quickly scan and organize information, especially if you are writing an article or assessing what information you might be missing.

You might think that interview transcription is more affordable when you do it yourself. However, if you’ve never transcribed audio yourself before, it can be a very time-consuming, burdensome task that can get boring quickly.

Interview transcription tools

If you do choose to transcribe interviews yourself, consider using spf.io to help you speed up the process.

Spf.io automatically generates transcripts, which may be accurate enough for your project. Even if you want to edit the transcript yourself, you can still use spf.io’s dashboard to do the work more easily. By letting the AI tools do most of the heavy lifting for you, you can focus on more important tasks and shorten your project timelines.

How can I quickly edit transcripts from interview audio recordings?

If you are transcribing interviews completely manually, you will want to avoid stopping and starting the recording too many times – this is time-consuming and inefficient. Most interview transcription guides will tell you to make a first pass at transcribing, where you write out the words you can catch and mark spots that you will need to come back to.

When you use spf.io, the speech-to-text technology does this time-consuming “first pass” for you. At spf.io, we’ve developed a process to simplify the editing process. It also lets you pre-plan your editing work and collaborate with a team of editors if you like. This process involves listening to the entire file continuously while flagging any errors you find so you can return and correct them later.

Transcribe interviews in spf.io by following this tutorial

Regardless of what method you use, this is the general process to follow to transcribe interviews:

  • Review audio/video recording, flagging mistakes
  • Replay sections with mistakes and correct them
  • Repeat until the entire interview is accurate

1. Load your audio or video file into spf.io and choose the primary language of your media (you can transcribe the interview in this step or the next).

Transcribe interviews online with spf.io
2. If you forgot to in the previous step, generate a transcript in the language of your choice. Spf.io has over 60 languages you can choose from (see them in our FAQ).
transcribe interview recordings after upload
transcribe interviews in different languages
automatic transcription in progress
3. Click the edit button.
Subtitle Editor - fix transcription errors

Opens subtitle editor

Edit interview transcript or subtitles

4. As you listen to the recording, flag the appropriate segment of text when you encounter a mistake. You can click the flag icon again to remove the flag.

Mark mistakes in your interview transcript with flags

5. After reviewing the entire transcript, you now have a record of lines in the transcript that will need editing.

Planning and collaboration made simple:
At this point, you can pass the work off to another colleague or volunteer, or get an assessment of the quality of your transcripts if you have multiple files to work through. This makes it easier to plan your work and collaborate since you can quickly see how many lines still have flags left (lines that still need corrections).

Transcript proofreading and editing tools

Easy audio playback:
While editing, you can click on the numbers at the front of the subtitle lines to play the recording from that spot.

Review transcript mistakes and proofread interview transcript

Quickly show errors:
You can choose to only show flagged subtitles if you prefer. As you correct mistakes, unflag the lines that have been corrected.

Show flagged subtitles to correct

That’s it! With spf.io, you can use this same editing process to generate captions for your videos, create transcripts, get accurate meeting notes, and more.

Since spf.io saves your content and keeps it linked to your transcript, you can return to your project and continue editing whenever you like. Transcribe interviews quickly and accurately with our powerful automatic transcription process, easy collaboration tools, and simple playback functions. Tell us about your project, and we’ll help you sign up for a plan that works for you!

Ready for the next step?

Find out how spf.io can help you translate and caption your next event.

Inclusive classrooms for language learning

Inclusive classrooms for language learning

Why are inclusive classrooms so important, especially for language learning? How can you create a learning environment where inclusiveness gives every student opportunities to succeed?inclusion definition The practice or policy of providing equal access to...

read more