Setup at Venue

Setup for Each Session – Setup at Venue

Last modified: August 2, 2017

  1. In spf.io, set the session that will occur at the venue as a current session.
    • In the Sessions homepage, locate the session and click the button “mark as current” next to the session title. This sets all URL shortcuts to point to the selected session.
  2. There are multiple ways to control and display the slides and subtitles to your audience. Determine which control and display setup you will have at your event.
    • SPEAKER CONTROL: the person speaking can control the display of slides and subtitles by selecting the “Deliver” option or visiting the /mspeaker shortcut on their mobile device (note: shortcut generally points to the latest session).
    • INTERPRETER CONTROL: an A/V person or interpreter can control the display of slides and subtitles by selecting “Interpret”
    • PROJECTOR VIEW: set up spf.io to be displayed on a projector screen for the audience to view by selecting “Project”
    • MOBILE AUDIENCE VIEW: for your audience to receive slides and subtitles on their phone, direct them to the /z shortcut
  3. Connect the microphone to spf.io (NOTE: we do not recommend using a laptop’s built-in microphone to capture audio for captioning and translation in a live setting)
    • If spf.io will be speaker-controlled via Android smartphone, connect the speaker’s microphone to spf.io (bluetooth headset recommended). Visit /mspeaker, and enable the captioner in the menu. In spf.io, open the session for the event and ensure the proper channel is selected (i.e. if the speaker is speaking in English, ensure the English channel is selected).
    • If spf.io will be interpreter-controlled, connect the microphone input to spf.io via the soundboard with a male-to-male 3.5 mm cable. If spf.io is running on a computer that does not have a dedicated microphone plug input, a USB converter* may be required.
      1. In spf.io, open the session for the event and ensure the proper channel is selected (i.e. if the speaker is speaking in English, ensure the English channel is selected).
      2. Click “Captions” in the bottom blue bar and “turn on” to enable microphone input.
      3. Enable auto-pilot so utterances are automatically released, and enable auto-translate so they are automatically translated.
      4. Test to ensure microphone input is being received in spf.io as expected. Turn off the captioner after testing is complete until the event begins.
  4. Set up the display of slides/subtitles from spf.io
    • PROJECTOR SCREEN: If slides/subtitles will be shown on a projector screen, open the projector view on the computer connected to the projector.
      1. To open the projector view, click the Project button for that session.  
      2. A new window should appear–this is the projector view. Click on the menu icon in the bottom left hand corner and set the language(s) you wish to show on screen.  
      3. Click on “controls” and click Fullscreen
      4. NOTE: in this menu, you can also change the formatting of the text and other controls. Click the two-arrow icon in the top bar to pop out the menu into a separate window.
    • AUDIENCE MOBILE VIEW: If slides/subtitles will be shown on audience’s mobile devices, direct them to your branded URL’s /z shortcut (e.g. yoururl.spf.io/z). They will be able to select their language and get slides and subtitles on their own devices in real-time. If the /z shortcut is pointing to a different session, follow the instructions at this link.
    • Test the display(s) to ensure they are functioning as expected.
  5. Archive the history to clear out the test slides/subtitles before the event begins.
    • To do this, open the menu in either the speaker- or interpreter-control views and select “Archive History.” You should see the slides and subtitles be cleared in the projector and/or audience views.

* Disclaimer: TheoTech may earn a small commission if you purchase this item via the provided link.