Setup at Venue

Setup for Each Session – Setup at Venue

Last modified: September 21, 2017

  1. In spf.io, set the session you have been working on as the current session to be accessed by the audience.
    • In the Sessions homepage, locate the session and click the button “mark as current” next to the session title. This sets the URL /z shortcut to point to the selected session. Read more about the /z shortcut here.
  2. Determine which control and display setup you will have at your event. You can control and display the content to your audience a few different ways. spf.io Control and Display buttons
    • SPEAKER CONTROL: the presenter controls the display of slides and subtitles by selecting the “Deliver” option
    • INTERPRETER CONTROL: an A/V person or interpreter controls the display of slides and subtitles by selecting “Interpret”
    • PROJECTOR VIEW: set up spf.io to display on a projector screen for the audience to view by selecting the projector icon
    • MOBILE AUDIENCE VIEW: direct your audience to the session’s audience URL or QR code to receive slides and subtitles on their phone
  3. If you are using the captioner, connect the microphone to spf.io (NOTE: we do not recommend using a laptop’s built-in microphone to capture audio for captioning and translation in a live setting)
    • Connect the microphone input to spf.io via the soundboard with a male-to-male 3.5 mm cable. If spf.io is running on a computer that does not have a dedicated microphone plug input, a USB converter* is required.
      1. In spf.io, open the session for the event and ensure the proper channel is selected (i.e. if the speaker is speaking in English, ensure the English channel is selected).
      2. Click “Captions” in the bottom blue bar and “turn on” to enable microphone input.
      3. Enable auto-translate so the captions are automatically translated.
      4. Test to ensure microphone input is being received in spf.io as expected. Turn off the captioner after testing is complete until the event begins.
  4. Set up the display for slides/subtitles from spf.io
    • PROJECTOR SCREEN: If slides/subtitles will be shown on a projector screen, open the projector view on the computer connected to the projector.
      1. To open the projector view, click the Project button for that session.  
      2. A new window should appear–this is the projector view. Click on the menu icon in the bottom left hand corner and set the language(s) you wish to show on screen.  
      3. Click on “controls” and click Fullscreen
      4. NOTE: in this menu, you can also change the formatting of the text and other controls.
    • AUDIENCE MOBILE VIEW: If slides/subtitles will be shown on audience’s mobile devices, direct them to your session’s URL or QR code. They will be able to select their language and get slides and subtitles on their own devices in real-time.
    • Test the display(s) to ensure they are functioning as expected.
  5. Archive the history to clear out the test slides/subtitles before the event begins.
    • Open the menu in either the speaker- or interpreter-control views and select “Archive History.” The slides and subtitles be cleared in the displays.

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